Case Studies

Background

Cornerstone Services, headquartered in Joliet, Illinois, is an organization deeply committed to providing comprehensive services for individuals with disabilities. Their mission revolves around promoting choice, dignity, and the opportunity to live and work within their community. Operating a substantial network of 40 group homes and six administrative buildings, Cornerstone faced a substantial challenge in managing access across their diverse locations, relying on a mix of physical keys and key fobs.

The Challenge

Initially, the need for a comprehensive access control solution arose during a renovation project involving a 25,000-square-foot section of their primary 110,000-square-foot administration building. Impressed by the capabilities of SimpleAccess, Cornerstone decided to broaden the project’s scope to encompass all their locations.

The burden of managing keys and access for their numerous administrative buildings and group homes had grown into a complex and time-consuming task for Cornerstone. They needed a solution that would streamline access control operations across all their sites through a unified and efficient access control software platform.

The Solution

SimpleAccess provided a tailored solution that met the unique needs of Cornerstone. This comprehensive solution included the implementation of smart wireless locks, a forward-thinking alternative that delivered substantial cost savings compared to traditional wired access control solutions. To further enhance security for their administration building, SimpleAccess recommended the installation of SR3 readers, offering enhanced security measures while allowing employees the flexibility to choose between mobile credentials or traditional access cards
and fobs.

Managing the complexity of door and access schedules posed no hurdle for Cornerstone. The SimpleAccess Customer Success team assisted with the upfront software configuration and facilitated the seamless import of over 500 employees and residents, each equipped with their corresponding access rights. This streamlined approach to implementation saved Cornerstone staff valuable time allowing them to stay focused on managing
the overall transition and their regular day-to-day responsibilities.

Key Benefits & Results

• Centralized Access Management: With SimpleAccess, Cornerstone achieved centralized access control over 40 facilities, eliminating the need to manage and track countless physical keys. This resulted in a drastically reduced administrative workload, saving time and resources.
• Enhanced Security: The upgraded access control system bolstered security measures across all facilities, including medical storage cabinets, creating a safer and more secure environment for residents and employees.
• Cost Savings: The adoption of wireless locks provided significant cost savings compared to traditional wired solutions, allowing financial resources to be redirected to other critical needs.
• Enhanced Staff Convenience: The implementation of SR3 readers gave employees the flexibility to choose their preferred access methods, increasing user convenience and satisfaction.
• Efficient Door and Access Schedules: SimpleAccess efficiently managed the complexity of door and access schedules, streamlining operations and enhancing security.
• Time Savings: SimpleAccess’s professional services saved Cornerstone valuable time, ensuring prompt and efficient deployment without disrupting daily operations.

Cornerstone Services exemplifies how embracing technology can lead to substantial improvements in service delivery and operational efficiency. Their partnership with SimpleAccess demonstrates a steadfast commitment to enhancing the lives of their employees and residents within their community through innovative access control solutions.

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Industry:
Non-Profit, Healthcare

Application:
Administrative buildings, group homes and medical cabinets

Challenge:
Physical key management and decentralized systems

Featured Solution:
SimpleAccess with Smart Wireless locks and SR3 Mobile Readers

Key Benefits:

• Enhanced Security: Enhanced access rights and custom door schedules.
• Saved Money: Utilizing a hybrid hardware system.
• Centralized Access Management: Increased operational efficiency.
• Time Saving: Leveraged SimpleAccess onboarding services.

Background

Beyond Barbell Gym is a local fitness center in Wieser, Idaho. Starting out in 2019 in a small, 1,000 sq foot facility, Beyond Barbell has seen tremendous success requiring them to expand into a 5,000 sq foot facility. With a larger space coupled with providing members 24/7 access, their access control system plays an integral role in facility security and membership management.

The Situation

Beyond Barbell Gym was facing a recurring challenge with their access control system. Unauthorized individuals were gaining access to the gym through shared fobs, disrupting the security of the facility and impacting their bottom line. Seeking a solution to enhance security and streamline membership management, Kevin, the gym owner, reached out to SimpleAccess.

The Solution

SimpleAccess stepped in with a tailored solution to address Beyond Barbell Gym’s specific needs. By recommending the SR3 reader, Beyond Barbell could now offer its members the convenience of mobile credentials, eliminating the need for fobs. In addition to the SR3 reader, SimpleAccess proposed to replace their control panel to upgrade their access system to a cloud-based solution, enabling the ability to remotely manage membership access.

Key Benefits & Results

• Enhanced Security: The shift from shared fobs to individual mobile credentials significantly reduced the risk of unauthorized access. Members were less likely to share their personal phones, ensuring only legitimate members could enter the gym.
• Savings on Installation: By leveraging existing cable runs and door hardware, the gym achieved substantial cost savings in hardware and installation costs.
• Membership Flexibility: With SimpleAccess software, Beyond Barbell Gym could easily offer temporary promotional memberships to drive new business. The system’s automatic expiration of temporary passes relieved them from manually managing and collecting pricey access fobs and cards.
• Budget Friendly Model: SimpleAccess introduced an affordable annual subscription model, allowing the gym to provide unlimited mobile credentials at a fixed cost. This eliminated the need for expensive proximity fobs.

Beyond Barbell Gym experienced a significant transformation in both security and membership management. Unauthorized access incidents were eliminated, creating a safer and more exclusive environment for legitimate members. The implementation of SimpleAccess’s hardware and software solutions streamlined operations, reduced administrative burden, and enhanced the overall member experience.

Through this successful collaboration, Beyond Barbell Gym and SimpleAccess showcased the value of embracing advanced access control solutions to meet the evolving needs of fitness facilities.

Industry:
Sports & Recreation

Application:
Exterior entrance doors for members

Challenge:
Members sharing access fobs with unauthorized, non-members

Featured Solution:
SimpleAccess with SR3 Mobile Credential Reader

Key Benefits:

• Enhanced Security: Significantly reduced unauthorized access.
• Saved Money: Used existing cable and hardware to save on installation.
• Membership Flexibility: Remote management of temporary passes.
• Overhead Reduction: Unlimited credentials at a fixed cost.

Background

The Situation

The Solution

The new SimpleAccess solution is being enjoyed by its many stakeholders. The users receive the convenience of a reliable system and new staff onboard quickly with facility access. The facility engineers have saved many hours with its simple administration. Weekly reporting provides monitoring and reassurance around facility access events.

In a recent incident, the school received peace of mind from SimpleAccess’s real-time event tracking and reporting. A staff’s lost fob was quickly deactivated and with access event history it was easy to verify it had not been used. All this real-time information was at the administrator’s fingertips when the concern happened.

Future Usage
The experience with the new SimpleAccess system has been shared and recommended to the district’s central resources. Additional use cases are being explored that would save time and money by providing easier access to temporary onsite service personnel, shortening response time to access to the facility in an emergency versus the current backup plan of central district key vault tens of miles away, and adding additional facilities that can be easily managed remotely under one central interface.

The new SimpleAccess system has provided a new and better access solution that saves users, staff, and facility engineers time and money. The system is flexible to meet future needs and is easily expandable. Moreover, SimpleAccess has contributed to making Von Steuben High School a more secure school while making the staff more productive.

Industry:
K-12 Education

Application:
Exterior Entrance Doors

Challenge:
Replace an old, failing system quickly and affordably to reduce the
up to 20 hours each week to maintain

Featured Solution:
SimpleAccess with wireless locks

Key Benefits:

• Saved Time – Improved staff productivity
• Saved Money – 20% of cost of quote by incumbant
• Enhanced Security – Adding additional doors
• Scalable solution for future additions

Background

WorkAway Offices is a small, growing company for coworking spaces based in Ottawa, Ontario. In this relatively new segment, WorkAway already has multiple offices and is adding additional facilities in the months ahead. With a small staff of 10-15 people, its access control system is at the forefront of its day-to-day operations and interactions with its customers and members.

The Situation

WorkAway Offices converted an existing, outdated office building into a modern coworking office space. WorkAway considered updating the access control system during the remodel, ultimately finding it cost-prohibitive. As a result, managing the keys for nearly 50 separate offices within the building required a separate locking storage cabinet — and a key to get to the keys. WorkAway staff were regularly experiencing the hassle of issuing keys to members at onboarding — and collecting keys at the end of their stay.

The Solution

WorkAway Offices installed the SimpleAccess system with wireless locks on internal office doors. SimpleAccess coordinated the project for WorkAway from start to finish — helping choose the right lock options, coordinate the installation, configure the system, and onboard staff to its easy-to-use software. This end-to-end service allowed WorkAway staff to stay focused on helping customers and not be distracted by the project. The new solution provided WorkAway a better way to quickly issue a pin code to members for office access, replacing the burden of keys.

Results

Going keyless for internal offices has been a big boon for WorkAway staff, who were often overwhelmed with tracking keys. The process to onboard a new customer and provide secure office access has been streamlined — saving the staff time and delivering a better member experience.

Adding SimpleAccess helped WorkAway Offices upgrade a part of its access control system in a small, affordable way. As Workaway looks to its exciting future, SimpleAccess offers the fast-growing company a scalable solution to easily add more doors, enhance convenience with mobile and smart technologies, and manage multiple facilities or legacy access systems with one interface.

Industry:
Coworking Spaces

Application:
Add interior doors to access control system

Challenge:
Find a cost-effective solution to reduce time and hassle of tracking and managing keys

Featured Solution:
SimpleAccess Solution with wireless locks

Key Benefits:

• Improved staff productivity
• Enhanced customer onboarding
• Affordable technology & installation